Transferring Courses for Visiting Students

Please read this information carefully before completing the Visiting Student Form.

This form only needs to be completed if you are a current ECU student, using financial aid at ECU, and seeking to complete courses as a visiting student at another institution.  

General Information

  • Courses must be taken at an institutionally accredited college or university.
  • You must earn a grade of “C-“ (1.7) or higher for your course(s) to transfer back to ECU.
  • Direct transfer credit is not awarded for courses in which you have already earned a “D-“ or higher at ECU. Elective credit in the form of “1XXX” may be awarded.
  • Transfer courses cannot be used in the Grade Replacement process.
  • Transfer grades do not affect your ECU GPA; however, some degree programs include transfer GPA to determine acceptance into a major.
  • Transfer semester hours are included when determining your retention requirements.
  • Courses taken at another institution will apply to General Education, major, minor, or other requirements based on ECU standards, not the transfer institution’s classifications.
  • If you have been withdrawn through the Counseling and Student Development Center with stipulations regarding attendance at ECU, those stipulations are also in effect for courses taking through Study Abroad.
  • Course work needed to fulfill graduation requirements which is taken during the student’s semester of graduation must be met before the first day of the subsequent term.
    • For example, if you are taking courses as a visiting student during Spring term and planning to graduate at the end of Spring term, your official transcript must be sent by the first day of the Summer term.
    • Your degree will not be conferred until your final, official transcript is received.
    • How to Send Official Transcripts

Course Approval Process

  • Meet/consult with your Academic or Faculty Advisor to determine course equivalencies.
  • Course equivalencies that have already been established can be found using the ECU Course Equivalency Look-Up.
  • Course equivalencies that have not been established will need to go to the department for approval.
  • Departments will approve or deny a course equivalency in TES and reassign to your advisor within 15 days.
    • Credit Eval Staff will notify you of the decision.
  • Once the course(s) have been approved, you’ll complete the Visiting Student Form.
  • Your Academic or Faculty Advisor will receive the submission to sign off confirming the course(s) chosen meet CPOS.

Registration

  • It is your responsibility to register for the course(s) at the other institution.
    • If any change in approved courses occurs during registration, it is your responsibility to return to the course approval process for the new course(s).

Financial Aid Information

  • Students receiving financial aid must inform the Office of Student Financial Aid in advance of taking courses elsewhere.
  • Your Academic or Faculty Advisor must verify that the course(s) satisfies the requirements for your major, and the Office of Student Financial Aid must receive documentation that the course taken elsewhere will fulfill graduation requirements at ECU for the course to meet Course Program of Study Requirements (CPOS).
    • Completion of this form satisfies both needs.
  • You may not receive aid at two different schools for the same semester.

Visiting Student Form

If you are having trouble with the automated form, you may print and submit the PDF version; however, use of the PDF will require you to make sure the form is sent to all appropriate offices for processing.

Visiting Student Form PDF